Privacy Policy

London Irish Foundation (registered charity number: 1183005)

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Document History

Introduction

The London Irish Foundation (Charity Number 1183005) registered address at Hazelwood, Hazelwood Drive, Sunbury-on-Thames, Middlesex TW16 6QU, is committed to protecting and respecting your privacy.

We are a data controller under:
The UK General Data Protection Regulation (UK GDPR),
The EU General Data Protection Regulation (GDPR), where applicable,
The Data Protection Act 2018, and
Any other laws relevant to the processing of your personal data.

This Privacy Policy explains how we collect, use, and protect your personal data when you interact with our website, programmes, events, or services.

Please read this carefully.

Collecting your Personal Information

We may collect and process the following types of data:

1. Information you provide directly (e.g., event sign-ups, donations, correspondence).
   - Identity Data (first name, last name, title, date of birth).
   - Contact Data (address, email, phone).
   - Financial Data (bank account, payment card details).
   - Transaction Data (donations, purchases).
   - Profile Data (interests, feedback, surveys).
   - Marketing Data (preferences and consent).
   
   2. Information we collect automatically (when you visit our website):
   - Technical Data (IP address, browser type, operating system).
   - Usage Data (pages visited, links clicked, errors).
   
   3. Special Category Data (e.g., health, dietary requirements, accessibility needs). We only collect this where strictly necessary, with your explicit consent.
   
   4. Information from third parties (partners, service providers, or public sources).
   
   

 Cookies

We use cookies and similar technologies for site functionality, analytics, and (with consent) personalised marketing.

You will be asked for explicit consent before non-essential cookies (such as analytics or advertising cookies) are placed on your device.

For more details, see our Cookies Policy.

Children’s Data

We place special importance on protecting children’s information.

- If you are under 16, we require parental or guardian consent before collecting or using your data, except where strictly necessary (e.g., safeguarding or programme participation).
- We will not send marketing communications to individuals under 16.

How We Use Your Personal Data

We process your personal data for:

- Fulfilling contracts (e.g., donations, event registration, membership).
- Legitimate interests (e.g., programme improvement, security, fraud prevention).
- Compliance with legal obligations (e.g., safeguarding, financial reporting).
- Consent-based activities (e.g., marketing, processing special category data).

We will never sell your data.

Marketing and Opt-Out

- You will only receive marketing where you have opted in or where we have a lawful basis to contact you (e.g., supporter updates).
- You can withdraw consent or opt out of marketing at any time via the unsubscribe link or by contacting us at info@londonirishfoundation.org.

Disclosure of Your Information

We may share your information with:

- Service providers and partners (IT, payment processors, programme partners) under data protection agreements.
- Regulators or law enforcement when required by law.
- Successors if our organisation undergoes a merger or restructuring.

We will ensure all third parties provide adequate safeguards for your data.

International Data Transfers

If your data is transferred outside the UK or EEA, we ensure it is protected through:

- Adequacy decisions by the UK Government or the European Commission, or
- Standard Contractual Clauses (SCCs) with additional safeguards.

Data Retention

- We retain personal data only as long as necessary for the purposes collected.
- Legal, accounting, and safeguarding obligations may require longer retention.
- Where possible, we anonymise data for research and statistics.

Your Rights

You have the right to:
1. Access your personal data.
2. Request corrections.
3. Request erasure (where legally possible).
4. Restrict or object to processing.
5. Data portability (receive a copy in a transferable format).
6. Withdraw consent at any time (where processing is based on consent).
7. Complain with the Information Commissioner’s Office (ICO) (www.ico.org.uk).

We aim to respond to requests within one month.

Security

We apply appropriate technical and organisational measures to protect your data, including encryption, secure servers, and restricted access. However, transmission of information via the internet is never fully secure, and we cannot guarantee absolute security.

Changes to this Privacy Policy

We may update this policy periodically to reflect changes in the law or our practices. Updates will be posted on our website, and significant changes will be communicated directly to you where possible.

Contact Us

London Irish Foundation
Hazelwood, Hazelwood Drive
Sunbury-on-Thames
Middlesex TW16 6QU

📧 info@londonirishfoundation.org